How to Write an Email
blog.dannycastonguay.com
July 9, 2026
4 min read
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48/100
Summary
Emails should begin with the main point to facilitate quick understanding and decision-making. Bad news should be stated early in the message to avoid obscuring the issue with unnecessary context or politeness.
Key Takeaways
- Start emails with the main point to ensure clarity and quick understanding.
- Present bad news early in the email to avoid hiding problems behind context.
- Use concise language by eliminating filler and being specific with names, numbers, and dates.
- Structure emails to focus on one main topic and make next steps clear for the reader.
Community Sentiment
Positives
- Emails that get straight to the point are a breath of fresh air — nobody has time for fluff when clarity matters.
- The BLUF strategy is a game changer, making emails clearer and more effective by prioritizing the bottom line upfront.
- Concise emails are essential in a fast-paced work environment; they save everyone time and reduce the chance of miscommunication.
Concerns
- The idea that emails should always be two lines is overly simplistic; sometimes, context is crucial and brevity can lead to confusion.
- Cultural differences in email etiquette can lead to frustration; not everyone appreciates the same level of detail or formality.
- There's a real risk of wasting time if emails lack sufficient detail — vague requests can leave recipients in limbo.